Intra-district Transfer Procedure

1. Family requests an intra-district transfer (walk-in, telephone or email), there is no change of address, and there is a medical or reported safety concern – bullying, harassment, threats, bus incident, etc.
2. Student Placement Services (SPS) will interview the parent/guardian:
   1. If family is visiting the Student Placement Office • SPS will thoroughly document the reported concern(s).
   2. If calling or emailing the Student Placement Office • SPS will request that the parent/guardian report their concerns in writing via email to Student Placement team member.
   3. SPS will determine who at the site has been contacted, and what, if any action steps have been taken to date.
   4. SPS will forward via email the documented concerns and issues to the current site’s administrative team requesting that they contact the family within 24 hours.
3. If it’s clear that the current site can readily resolve the reported concerns, the transfer consideration process ends.
4. If the current site administrative team cannot resolve the reported concerns, the transfer consideration process continues as outlined below:
5. Student Placement will identify and communicate with the appropriate Davis Center subject matter expert(s), and convene the Transfer Request Review Team (TRRT) to be constituted by a Student Placement rep, District-level subject matter expert, the Principal of the current school, and a student support representative from the current school (Social worker, psychologist, counselor, dean, nurse, classroom teacher).
6. While the TRRT is convening, and depending upon the reported safety concern, the student may either attend school at the currently assigned school with an interim safety plan; or be deemed eligible to receive appropriate homebound instruction. Home-bound instruction costs will be paid for by the current assigned school.
7. At the conclusion of the transfer request review, the TRRT will recommend to the Director of Enrollment Management whether or not a transfer should occur and propose next steps.
8. The Director of Enrollment Management will: Timely inform the Principals, the assigned Associated Superintendent(s) of the TRRT recommendation to grant or deny the transfer request; and to apprise of the placement location. Encourage Principals at each site to hold a conversation and share all relevant background and context.

The requesting family may appeal the final placement decision by:

Submitting a written ‘appeal’ to the assigned Associate Superintendent (AS). The written appeal should convey a family’s sense of “why” the academic and/or social (behavior, safety) experience would be improved in a different learning environment. The assigned Associate Superintendent will review the written appeal, conduct their own due diligence regarding the safety concerns that have been raised, the process and outcomes determined by the TRRT, and determine which of the schools under consideration will provide the optimal “fit” for the student.

Transfer Request and/or Appeal Approved

The receiving school hosts a transition meeting to be attended by the transfer student/family, the Principal or their designee from each site, and the District-level subject matter expert whenever possible. The purpose of this hosted dialog is to ensure a positive transition for the student and family, which may include the development and implementation of a suitable success and safety plan.

Transfer Request and/or Appeal Denied

The current assigned school coordinates a meeting to be attended by the transfer student/family, the Principal or their designee from the current school site, and the District-level subject matter expert whenever possible. The purpose of this meeting is to ensure a positive and safe return to learning for the student and family, which may include the development and implementation of a suitable success and safety plan.